WILTSHIRE AT OXFORD ASSOCIATION BOARD MEETING

Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 7:40PM.
• A quorum was reached.
• Previous Minutes for Annual Meeting minutes from last years annual meeting were reviewed and approved.

Treasurer’s Report-

• 2008 YE Financial Review

o       Over-Budget Items:

§         Legal (by approx. $1,800)

§         Bad Debt (by $3,678.18)

§         Special Project:  Sidewalks (by approx. $7,400.00)

o       Under-Budget Items:

§         Snow Removal (by approx. $3,200)

§         Landscaping (by approx. $1,200)

§         Violations/Fines (by $1,320.00)

§         Late Fees/Interest (by $1,348.99)

• 2009 Budget Review

o       Assessment to be maintained at $275

o       Management contract to be re-negotiated and/or put out for bid

• Reserve Budget Overview

o       Tree/Shrubs and Entrance Lighting reserve has been reached; future budgeted monies for these items will be applied to other categories

• Collections:

o       31 HOs still have not paid 2009 assessment

o       4 HOs balance due carried over from 2008

o       Process for collection reviewed by CCR in response to HO question

Open Space Maintenance Report

• Landscaping

o       New landscaper:  Cedarcrest, Jim Fisher (owner)

§         Budget-neutral

• Snow Removal

o       Will put out for bid this year due to current contractor issues

• Cinder Clean Up – April 13- 15

Sales/Activity Update

• Two in 2008, down from 7 in 2007
• Three in first quarter 2009

Deed Restrictions and Approval Process

• Submissions Process
• Violation Process
• Changes to Declarations, Rules & Regs require 2/3 HO approval
  • Two HOs attempted to canvas community
  • No interest illicited, efforts aborted
  • Updates to Rules & Regs planned by the Board

Open Issues

• Sidewalk Update
  • Mailings, door-to-door, phone calls, emails employed to get HOs to participate in the sidewalk agreement
  • 48% response rate obtained from the community
  • Wilkinson provided results, response pending from legal rep, Bill Romanelli
    • Repair to Phase 1-2 may not occur
    • Repair to Phase 3-4-5 will occur as part of Township agreement for dedication
• Dedication
  • Board to discuss with township plan for dedication once response from Wilkinson on the sidewalk issue is received
  • Wilkinson has already approached the township engineer for punch list re: storm basins, sinkholes, road paving, etc.
  • All items must be resolved by August for acceptance at the Township September meeting in order to receive funds from the state
• Mailboxes:
  • Several HOs finials have been vandalized
  • Oxford Feed & Lumbar can order the finials (cost approx. $20+ tax); purchase options being explored by Board
    • HO to send Board website for finial purchase
• Recent Vandalism:
  • Stolen car on Inkwell Court
  • Garage door with profanity spray painted
  • Incidents of egging
  • Board advised motion-sensor lights to ward off vandals
  • HO advised that lampposts were placed on some HOs properties and the HOA enforced removal of the lampposts
  • Board will solicit Township for assistance with street lights
• Luminaries: 
  • Good response from community
  • $200 budgeted for 2008, $0 for 2009
  • HO requested that a group of HOs be established to remove the used luminaries the next day on Phase 3-4-5 side

• Yard Sale:
  • Poor response
  • $0 budgeted for 2009
    
     

New Business

• Other Social Activities
  • High School Easter Egg Drop – 25,000 eggs dropped from a helicopter
    • Attendance expected to be high (approx. 3000 people)
    • 1PM
  • No plans for traffic control
• Speeding, especially on Wickersham
  • PennDot needs to resurvey for adjustment in speed limit on part of Wickersham currently at 35mph; Township budget may provide for this during 2009
  • Board advised to call State Police for offenders

Homeowner Issues

• HO requested Township be made aware (again) about traffic situation at Rt. 472 and Wickersham near Elk Ridge School; Board to pursue with Township
• HO requested resurrecting the door decorating contest; prize used to be a gift certificate from a local restaurant; Board will take under consideration
• HO reported East Nottingham Township has created ponds at storm drain areas on both Wickersham and Apple Tree; now a safety hazard for children, will breed mosquitoes, and is gathering trash
  • Board will present issue to Township and send a letter to Conservation Corp
  • Board advised HOs in the vicinity of areas affected to write to Township to voice their issue
• HO reported section of curbing on Slate Hill Drive still in disrepair, another area near a storm sewer that continues with a temporary patch, and cave-ins;  Board to re-address with Township
• HO at  Lot 32 requested reminder to Township for swale cap to be installed at dedication; Board will review with Township
• HO advised that Monterey will match competitors pricing;  HOs need to call and request
• HO advised that community establish trash pickup with one company
  • CCR advised that Declaration would need to be amended to allow this

Elections

·        Current three Board members ran for another term

·        Floor nominations:  None

·        Floor closed, all in favor of re-electing current Board members

o       President:  Ellen Cullen

o       Vice-President:  Michael Hoang

o       Secretary/Treasurer:  Lynley Thinnes

Meeting was concluded at 8:40 PM

If any homeowner at Wiltshire at Oxford would like a copy of the original documents just send an email, which will be passed along to the correct party.  These web documents are intended only as a quick reference or guide, and are not legally binding representations of the actual documents.  Thank you for your patience and understanding in this matter.