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Wiltshire At Oxford Homeowners Association Board Meeting

Date:

January 31, 2007

Attendees:

Lynley K. Thinnes (President), Anthony Lopresti (Vice President), Fred VanBergen (Secretary), Anita Sumner (ARC Chairperson). Theresa Campbell (CCR Management)

Location:

Home of Lynley K. Thinnes

Time:

7:00 pm

Minutes type

Final

 

Attendance/ Call to Order/ Approval of Minutes

  • Meeting was called to order at 7:00 pm.
  • Minutes for last meeting were discussed and had already been approved.

 

New and Outstanding Business

  • Welcome Fred VanBergen(Lynley Thinnes)
    • Fred VanBergen was welcomed to his first Wiltshire at Oxford HOA Board meeting.
    • He will be filling the opening on the board, created by Angela Miller’s departure, for the remainder of this year’s term.
  • Architectural Committee (Lynley Thinnes / Anita Sumner)
    • Status of open items for Lot #44 were discussed. ARC submission still not received. Wires still exposed. Fine letter issued.
    • Status of open items for Lot #47 were discussed. Yard still not mowed, ARC submission still not received. Letters and fines will continue to be issued as policy indicates until resolved.
    • Status of open items for Lot #99 discussed. Open items resolved. Thank you.
    • Status of open items for Lot #92 discussed. Fines issued. Theresa will send an additional  letter.
    • Discussed basins. Basins need cleaned up. Debris, fallen trees, and silt fence materials. Theresa will look into getting landscape contractor to cleanup our areas and Wilkinson’s, if Wilkinson is unresponsive.
  • Events (Lynley)
    • A brief initial discussion about possible spring events was had.
  • Landscaping (Theresa Campbell)
    • Theresa presented quotes from 3 landscapers. Country Home and Garden, Carter and Sons Lawncare, and R.W. Lawn Care. No bid was received from Brickman who had been asked to bid. After review the board agreed to retain our current landscape contractor Country Home and Garden. They held their rates flat to last years pricing.
  • Finance (Lynley Thinnes)
    • Reviewed current financials and 2007 budget.
    • Discussed financial position and special projects accomplished.
    • An audit is underway and results should be in prior to the annual meeting.
    • It was requested that CCR Management itemize the expenses related to certified letters, so that we can better understand the impact of the increased use required.
    • The board voted to modify the payment terms on the association dues, to extend them from 15 days to 30 days beginning next year.
  • Sidewalks (Lynley Thinnes)
    • The sidewalk issue status was discussed.
    • Wilkinson has had Petro take core samples for their own testing purposes.
    • An update will be provided at the Annual Meeting
  • Annual Meeting (Lynley Thinnes)
    • The schedule and agenda for the upcoming annual meeting were discussed.
    • The agenda will include updates on the sidewalk investigation and dedication of Phases II. IV and V, more commonly known as Phase II.
    • Lynley will contact the township and attempt to obtain a guest speaker to touch on the dedication process.
    • Discussion was held on the required amount of homeowners needed for a quorum and election.
    • Discussion was held regarding contents for a letter about the annual meeting. Letter should include Proxy forms.

Next Meeting

  • Next meeting date and time to be determined. Targeting 3rd week of February.
  • Annual Meeting scheduled for 3/21/2007 at the Oxford Presbyterian Church at 7:00 PM.