Wiltshire At Oxford Homeowners Association Board Meeting

 Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 7:10 pm.
• A quorum was not reached to the official meeting was adjourned as we were 10 homeowners short.  The annual meeting will be rescheduled for April at which time those present will constitute a quorum and elections will be held. 
• Previous Minutes for Annual Meeting minutes from last years annual meeting were not reviewed and approved.
• Fred VanBergen was introduced as the new Secretary.  He volunteered to fill the position vacated by Angela Miller for medical reasons.  He will maintain the position until elections are held.

• For the benefit of the homeowners who did attend, we did hold a meeting to update them on recent activities.  Supervisors Levandowski and Shelton along with Ron Ragan, Township engineer were present to inform the homeowners about the dedication process.  They stressed the following:

• Dedication occurs once per year where road are deeded to the state on Oct 1 to get proper funding.
• Dedication is prompted when the developer requests dedication from the township
• Township typically does not take wastewater management or sidewalks.  They do take sewer and roads.
• When members of the community notice things that require maintenance in the roads etc. they can contact the township via the Secretary who will deliver the information to the appropriate departments.

Key updates:

• Budgets were done and the HOA Assessments for 2008 will be kept at $250.  The board voted to give owners 30 days to pay their dues rather than 14 to hopefully increase the number paid on time.
• Landscaping was put out to bid.
• Issues with snow removal are being addressed
• Update on Sidewalk analysis – Wilkinson is performing testing on the sidewalks.  We should have data in 4-6 weeks.
• A number of successful social activities took place this year:  Garage sale, Illuminaries and Ghosting.  The Beef and Beer did not get enough interest so it was cancelled.

New business

• Flooding of wetlands into property – homeowner advised to contact the conservation group.
• There were break-ins within the community in Feb.  Notification via email and website were posted.  Community reminded to remain vigilant on their own property as well as their neighbors.
• Chris Bennett attends most township meetings and has offered to let the board know if there is anything of importance.  Her email is: chris@bennettsathome.com

The meeting adjourned at 8:15pm. 

Next meeting: 

April – date to be determined

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