Annual Homeowners Association Meeting
WILTSHIRE AT
OXFORD HOMEOWNERS ASSOCIATION ANNUAL MEETING 2009
The meeting
minutes can only be approved at the next year's meeting therefore this is not
the meeting minutes for the meeting that occurred on 3/4/2010.
|
Date: |
March 31, 2009 |
|
Attendees: |
Lynley Thinnes (Pres.), Michael Hoang (VP), Ellen
Cullen (Sec./Treas.), Theresa Campbell (CCR), ARC Chair |
|
Location: |
Oxford Presbyterian Church |
|
Time: |
7:00 PM |
|
Minutes type |
Final approved at March 3, 2010 Annual meeting |
Attendance/ Call to Order/ Approval of Minutes
- Meeting was called to order at 7:40PM.
- A quorum was reached.
- Previous Minutes for Annual Meeting minutes from last
years annual meeting were reviewed and approved.
Treasurer’s Report-
o
Over-Budget Items:
§
Legal (by approx. $1,800)
§
Bad Debt (by $3,678.18)
§
Special Project: Sidewalks (by approx. $7,400.00)
o
Under-Budget Items:
§
Snow Removal (by approx. $3,200)
§
Landscaping (by approx. $1,200)
§
Violations/Fines (by $1,320.00)
§
Late Fees/Interest (by $1,348.99)
o
Assessment to be maintained at $275
o
Management contract to be re-negotiated and/or put out for bid
o
Tree/Shrubs and Entrance Lighting reserve has been reached; future
budgeted monies for these items will be applied to other categories
o
31 HOs still have not paid 2009 assessment
o
4 HOs balance due carried over from 2008
o
Process for collection reviewed by CCR in response to HO question
Open Space Maintenance Report
o
New landscaper: Cedarcrest, Jim Fisher (owner)
§
Budget-neutral
o
Will put out for bid this year due to current contractor issues
- Cinder Clean Up – April 13- 15
Sales/Activity Update
- Two in 2008, down from 7 in 2007
- Three in first quarter 2009
Deed Restrictions and Approval Process
- Submissions Process
- Violation Process
- Changes to Declarations, Rules & Regs require 2/3 HO
approval
- Two HOs attempted to canvas community
- No interest illicited, efforts aborted
- Updates to Rules & Regs planned by the Board
Open Issues
- Sidewalk Update
- Mailings, door-to-door, phone calls, emails employed
to get HOs to participate in the sidewalk agreement
- 48% response rate obtained from the community
- Wilkinson provided results, response pending from
legal rep, Bill Romanelli
- Repair to Phase 1-2 may not occur
- Repair to Phase 3-4-5 will occur as part of Township
agreement for dedication
- Dedication
- Board to discuss with township plan for dedication
once response from Wilkinson on the sidewalk issue is received
- Wilkinson has already approached the township engineer
for punch list re: storm basins, sinkholes, road paving, etc.
- All items must be resolved by August for acceptance at
the Township September meeting in order to receive funds from the state
- Mailboxes:
- Several HOs finials have been vandalized
- Oxford Feed & Lumbar can order the finials (cost
approx. $20+ tax); purchase options being explored by Board
- HO to send Board website for finial purchase
- Recent Vandalism:
- Stolen car on Inkwell Court
- Garage door with profanity spray painted
- Incidents of egging
- Board advised motion-sensor lights to ward off vandals
- HO advised that lampposts were placed on some HOs
properties and the HOA enforced removal of the lampposts
- Board will solicit Township for assistance with
street lights
- Luminaries:
- Good response from community
- $200 budgeted for 2008, $0 for 2009
- HO requested that a group of HOs be established to
remove the used luminaries the next day on Phase 3-4-5 side
- Yard Sale:
- Poor response
- $0 budgeted for 2009
New Business
- Other Social Activities
- High School Easter Egg Drop – 25,000 eggs dropped from
a helicopter
- Attendance expected to be high (approx. 3000 people)
- 1PM
- No plans for traffic control
- Speeding, especially on Wickersham
- PennDot needs to resurvey for adjustment in speed
limit on part of Wickersham currently at 35mph; Township budget may provide
for this during 2009
- Board advised to call State Police for offenders
Homeowner Issues
- HO requested Township be made aware (again) about
traffic situation at Rt. 472 and Wickersham near Elk Ridge School; Board
to pursue with Township
- HO requested resurrecting the door decorating contest;
prize used to be a gift certificate from a local restaurant; Board will
take under consideration
- HO reported East Nottingham Township has created ponds
at storm drain areas on both Wickersham and Apple Tree; now a safety hazard
for children, will breed mosquitoes, and is gathering trash
- Board will present issue to Township and send a
letter to Conservation Corp
- Board advised HOs in the vicinity of areas affected to
write to Township to voice their issue
- HO reported section of curbing on Slate Hill Drive still
in disrepair, another area near a storm sewer that continues with a temporary
patch, and cave-ins; Board to re-address with Township
- HO at Lot 32 requested reminder to Township for swale
cap to be installed at dedication; Board will review with Township
- HO advised that Monterey will match competitors
pricing; HOs need to call and request
- HO advised that community establish trash pickup with
one company
- CCR advised that Declaration would need to be amended
to allow this
Meeting was concluded at 8:40 PM
