Date:	May 21, 2006
Attendees:	Board: Lynley K. Thinnes (President.), Angela Miller (Vice President), Anthony Lopresti (Secretary)   Architectural Committee (ARC): Anita Sumner (Chairperson), Ruth Jenkins (Webmaster) , Sara Simms, Kevin Sandage
Location:	Home of Lynley Thinnes
Time:	3:00 pm
Minutes type	Final

 

Attendance/ Call to Order/ Approval of Minutes

·        Meeting was called to order at 3:10 pm.

·        Previous Minutes for annual meeting were discussed. Review still in progress, will be ratified at next annual meeting.  Draft will be put on website once reviews are completed.  

New and Outstanding Business

·        Home Owners Association administrative procedures reviewed for new Board and Committee members benefit.

·        Sidewalk testing discussed. Seven homes in Phase I volunteered for assessment and testing as needed. These homeowners will be contacted to confirm details such as date of settlement, if there appear to be any problems with their sidewalks and if the concrete work is original or has been redone. The process will then move onto testing of appropriate sites in Phase I and II.  Angela and Anthony will contact the homeowners.

·        Board will arrange a meeting with East Nottingham Township to discuss several issues including sidewalks, dedication of Phase II, construction bond, warranty on any repaired sidewalks, street cleaning and noise ordinances.

·        Overhead wires on Wickersham were discussed. Armstrong Cable has advised one home owner that they will place the wiring underground at Armstrong’s expense. This appears to cover all of the affected homes on Wickersham that are within the Wiltshire at Oxford community. No date for burial of wires has been provided. ARC will monitor status. Board will revisit in September if not completed.  CCR to send a note notifying the homeowner who sent the communication of the board’s decision.

     Committee Reports  

Architectural Committee: (A. Sumner)  

Below is a list of submitted Arch Requests and violations, lot numbers have been omitted to protect homeowners’ privacy.

·        Lot  - Storage unit discussion. Will advise homeowner of denial for current request and propose they resubmit request that guidelines for free standing storage building placed behind back line of home as contained in the rules and regulations.

·        Lot– Exposed wires still visible. Letter and fine to be sent.

·        Lot  – Certified letter regarding missing siding has not been picked up at post office. Will send additional letter in reference to matter and consider notice served.

·        Lot  - Certified letter for awning submission sent 5/19/06. Fine on 6/9/2006 if not received.

·        Lot - Certified letter for unfinished fence sent on April 11^th. Unfinished as of meeting, so fine will be sent.

·        Lot  - Move or conceal exposed wires by June 12^th. Letter sent 1/3/2006. No response. Certified letter sent May 12^th.

·        Lot  - Move or conceal exposed wires by June 12^th. Letter sent 1/3/2006. No response. Certified letter sent May 12^th.

·        Lot  - Move or conceal exposed wires by June 12^th. Letter sent 1/3/2006. No response. Certified letter sent May 12^th. Phone call received advised homeowner will paint wires, is that acceptable. Will advise that wires must be moved or concealed. Painting does not comply.

·        Lot  – Informal complaint received regarding dogs on lead. No action to be taken as no violation noted.

·        Lot  - Sent invoice with $200.00 fine. Need overhead wires removed and copy of lease.

·        Discussion held regarding request for rule change related to portable basketball nets. Current rules and regulations reviewed. No change to rules to be made at this time.  Lynley to send note to homeowner requesting the review.  

Landscaping Committee: (Reported by Lynley Thinnes)

Chairperson: Nicole Hartman

·        New sign installation complete. Thanks given to Nicole Hartman for her efforts.

·        Painting of sign posts is needed. Bids for preparation and painting of posts to be obtained by Nicole for board approval.

·        Landscaping and new plants discussed. Petunias can be added.

·        Lynley requested detailed schedules and invoices be requested from landscaping contractor.

·        Requested work schedule should include weed control.  Lynley to confirm this with CCR.

Website Committee: (R. Jenkins)

·        Updates to website continued. Old Chester County Interlink site will be retired. Will operate a forwarding page that directs visitors to new website for now.

·        Some content will be archived or removed if out of date.

·        A physical suggestion box is being considered for those without access to the online suggestion box.  Location to be determined.

·        Suggestion to add website address to the entry way signs was made. Bid requests for sign post painting will also ask for additional sign that displays website URL and can be attached to entry way signs at either end of development.

Activities Committee: (Reported by Lynley Thinnes)

Chairperson: Michael Pilaitis

·        Proposal for 2006 events discussed.

·        Will request that Michael Pilaitis seek block captains as he suggested.

·        Will request he also provide projected advertising budget and suitable dates for community Yard Sale.

·        Meet and Greet, Block Party, 4^th of July event and Beef and Beer options discussed. Can M. Pilaitis investigate local halls available for rent?

·        Ghosting – Tradition in place. Expected to continue.

·        Illuminaries – Tradition in place. Expected to continue.

·        Visit for Santa Claus – Union Fire Company will visit dedicated streets. Community should be fully dedicated by Christmas, so alternatives should be considered if they are not.

·        Budget and funding options discussed. Consensus was that Yard Sale should allow space for retailers who provide fund raising support to Home Owners Association. If suitable vendors can be located and funds can be raised with out undue burden, a more formal program would be considered.  

Treasurer’s Report (Lynley Thinnes)

·        Report was given and included review of current Accounts Receivables, Budget versus Actual and Balance Sheet.

·        Insurance cost and coverage was discussed. Request for proposals on increased coverage will be sought.  Lynley to request from CCR.  

Next Meeting

·        Schedule of meetings discussed.

·        Next meeting to be held June 20, 2006 at 7:00 PM. Lopresti home will be site of meeting. Board members only.

·        Next full meeting to be held July 16, 2006 at 3:00 PM. Miller home will be site of meeting.