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Wiltshire At Oxford Homeowners Association Board Meeting

Date:

July 22, 2008

Attendees:

Lynley Thinnes (Pres.),  Michael Hoang (VP),  Ellen Cullen (Sec./Treas.), Apologies:  

Location:

 Ellen Cullen Home

Time:

 7PM

Minutes type

Final

 

Attendance/ Call to Order/ Approval of Minutes

  • Meeting was called to order at 7:30pm.
  • Approval of previous minutes 6/26/08

 

Outstanding Business

  • Architectural Committee
    •  Lot 108 –  T. Campbell to send letter with Board approval recommendations to HO
    • Lot 095 – T. Campbell to call re: woodpile
    • Lot 150 – T. Campbell to call for add’l information that was requested and has not been rec’d re: unapproved shed installed improperly on property and without permission
    • Lot 40 (high weeds in garden) – CCR to send letter
    • Lot 75 – fence installed, approval letter to be checked with CCR
    • ARCH to draft updated items needed to coordinate with the Declarations

 

  • Landscaping/ Snow Removal
    • $300 invoice for add’l plantings released for payment

 

  • Financial/ Collections
    • July 22, 2008 Aging Summary Review:
      • Two homeowners with outstanding annual dues, Michael to visit homeowners:
        • Lot 06 – for sale, unable to reach
          • CCR to process with resale certificate
        • Lot 156 – unable to contact
          • One additional visit will be attempted
      • Six homeowners with outstanding fees:
        • Lot 20 – CCR sent collection letter
          • Need CCR update
        • Lot 09 – Board to recommend to CCR updating lien with current amount
        • Lot 47 – Add’l legal fees after last judgment; HOA Attorney was contacted for next steps:
          • Late legal fees are still outstanding, even though the judgment amount was satisfied
          • CCR to send letter offering a board member to discuss resolution prior to initiating further legal action
        • Lot 86 – Making payments
        • Lot 160 – Collection action suspended at this time, for follow up (i.e. – offer payment plan to HO, otherwise, legal)
          • Board will now send letter advising of current fees and offer payment options; if no response, legal to collect

 

  • Sidewalks
    • Wilkinson rep (Romanelli) signed off on tolling (July extension)
    • Punch list meeting for dedication needs pending
    • Board to draft letter for homeowners with information explaining the sidewalk replacement agreement with Wilkinson, how cement blocks were chosen for replacement, breakdown from CCR for testing inspector cost (HO cost), etc, etc.
    • Board to pursue a minimum of 2/3 signature pages to bind the association to the Wilkinson agreement (will prevent individual lawsuits of dissatisfied homeowners.)

 

  • Fence Civil Suit
    • Pending review

 

  • No Parking Signs – on Apple Tree, needs follow up with twp. by Board

 

  • Newsletter
    • Ready for distribution

 

  • Community Yard Sale
    • Dates: 8/9, 8/10; rain dates - 8/22, 8/23
    • Board to put adds in Chester County Press, Oxford Tribune, and Community Courier

 

  • Wetlands
    • DEP is involved with two HO’s whose activities were of a concern

 

 

New Business

  • Board to develop a section on the HOA newsletter for School Board and Tax Updates.

 

Meeting Adjourned:  9:05pm

 

Next Meeting:  TBD

Place:  TBD