Wiltshire At Oxford Homeowners Association Board Meeting

Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 7:10 pm.
• Minutes for last meeting were discussed and had already been approved.

Outstanding Business

• Architectural Committee (Lynley Thinnes / Anita Sumner)
  • Status of open items for Lot #109 were discussed.  Initially board voted to recommend approval and copy the conservancy and township on the letter.  Theresa from CCR said that the copying of the conservancy and township was not appropriate since they had nothing to reference it to.  Legal consult was obtained.  Board has authority to approve or deny only.  A. Lopresti and L. Thinnes did not see anything visually in the changes that the sod application should cause this to be a problem.  Decision was taken to send a letter that we are aware of this landscaping and indicate in the letter the submission was after the fact and that Common areas are not to be used without prior permission. 

As for the HO who complained this was landscaping was causing flooding in their yard, the board has said that the HO should take it up with the appropriate agencies including the HO, as this was not within in the purview of the board.

• Status of open items for Lot #47 were discussed. Homeowner contacted our attorney stating they would not pay the fines.  Board decision was to give to legal and pursue so long as we are on solid ground for our case.
• Status of open items for Lot #92 discussed. Theresa will send an additional letter that the board would potentially reconsider fine base on personal situation, provided they made a payment plan some of the fines would be waived.  If payment is not received all would be reinstated and moved to legal for collection.  Letter sent 6/14 was never responded to therefore it will be sent to legal for collection.
• Status of open items for Lot 60 – ARC request for fencing required additional information. Information from homeowner showed the fence to be coming up to a side door.  The door is in the middle of the house.  The fencing can be approved provided it does not extend 5-6 feet beyond the back of the house and is not take up to the side door.
• Status of open items for Lot 123 Wires concealment verified as not complete.  Letter to be sent. Post meeting note: On Aug 14 HO called to say it was removed.  Verification needed.
• Status of open items for Lot 44 – Submission for a connecting fence – Board requests that HO have written agreement from other 2 neighbors that they agree to the connection to their fence before the board can approve it.
• Status of open items for Lot 128 – Request ARC submission for an egress basement window. Board approved
• Landscaping
  • Fall planting is coming up.  Meeting needs to be scheduled to make sure planting and proper pruning is performed.  LT to contact CCR to schedule meeting.
• Finance (Lynley Thinnes)
  • Legal collections – 8 assessments and late fees still owed will be pursued and referred to legal as appropriate.
  • Audit report was reviewed and approved.  It can be finalized.
• Sidewalks (Lynley Thinnes)
  • Wilkinson is currently meeting with their vendors to determine what they are willing to do for a settlement and to come up with a proposal that will be forwarded to our legal counsel.  From there a proposal will be put forth to the Community.  Wilkinson is making an attempt to dedicate this year but that will be dependant upon their discussions with the township.  They have indicated they want to deal with the board on behalf of the community not individual Homeowners.
  • Robinson’s have an uncapped pip in their yard.  The Township indicated that this is Wilkinson’s responsibility to cover.  LT will inform B. Romanelli to see if it can be completed sooner rather than waiting for dedication.  Additionally we will see if they can pick up the cinders.
• New Business
  • A number of recent car thefts and mailbox  openings have prompted us to send several warning through the website and subsequently a letter to the Homeowners.  Desire was expressed to start a neighborhood watch.  This was placed on the agenda for this meeting.
  • Kelli Karlton and Renee Burns attended the meeting to discuss the formation of a neighborhood watch program.  The two have volunteered to coordinate setting up a program.  LT contacted the Avondale State Police Trooper Monthei to find out what was required.  Trooper Monthei stated there was not specific requirement but he’d be happy to come out and meet with the group once it’s formed.  The board voted to support the formation of the Neighborhood watch.  Kelli Karlton will report back to the board on the progress and what will be needed in the way of funding.  A letter will be sent out to all HO requesting volunteers from each street.
  • Ruth Jenkins requested to send out announcements for a neighborhood meet and greet.  If there is enough interest we will hold it in potentially 3 spots throughout the development.  LT will contact the township about blocking roads or cul-de-sacs once we have an idea of what is needed.

The meeting adjourned at 8:45pm.

Next meeting: 

Date to be determined

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