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Wiltshire At Oxford Homeowners Association Board Meeting

Date:

October 9, 2006

Attendees:

Board: Lynley K. Thinnes (President), Anthony Lopresti (Vice President), Ruth Jenkins (Webmaster), Michael Pilaitis (Events)

Location:

Home of Lynley K. Thinnes

Time:

7:00 pm

Minutes type

Final

Attendance/ Call to Order/ Approval of Minutes

  • Meeting was called to order at 7:00 pm.
  • Minutes for July 18th, 2006 meeting were discussed and approved.

New and Outstanding Business

  • Website (Ruth Jenkins)
    • Updates made regarding board member status.
    • Details for Community Mixer posted.
    • Website traffic statistics discussed. Activity is increasing.
    • Some local businesses are taking advantage of ad space on www.wiltshireatoxford.com web site.
    • Using the site to promote the need for volunteers was discussed.
    • A desire to print newsletters for distribution at the Meet and Greet was expressed.
    • We should print information sheets for the website as well.
    • Ruth will submit web site expenses with receipts.
    • Yard Sale donation receipts to be provided also.
  • Architectural Committee (Lynley Thinnes / Ruth Jenkins)
    • Request for angled fence from Lot # 131 was discussed.
    • ARC in favor of squared off approach and will submit recommendation.
  • Events (Michael Pilaitis)
    • Events were discussed.
    • Community Mixer
      • Confirmed date with Union Fire House. 10/28/2006. They are waiving deposit due to non-profit nature of HOA.
      • We can get in and decorate early.
      • DJ lined up for $300.00 / 4 hours. Each additional hour is $75.00.
      • Volunteers needed for setup and cleanup.
      • Flyers distributed to all but 20 houses at this point. Rest will be covered within the week.
      • Pricing and beverage options discussed. Contacting Dennis Harrison was discussed as he is in the business.
      • Fire Hall has taps and cooling system.
      • Soda to be purchased by the case or 2 liter bottles.
      • Philips Florist contacted regarding centerpieces.
      • Mike P. will check Dollar Store for table cloths and cups.
      • Caterer will provide plates, silverware and napkins.
      • Food will be Roast Beef, Meatballs, Rolls, A salad and condiments.
      • We should bring our own chips and pretzels.
      • Prizes are being located. Donations needed.
      • Raffle tickets with a 50/50 discussed. Tickets will also be used to award door prizes.
      • We can get in at 3:00 to start setup.
      • Activities for kids discussed. Bobbing for apples, Limbo, Party Dances like the Hokey-Pokey and coloring contests discussed.
      • Ice is needed.
    • Luminaries
      • Pricing has not been revisited.
      • Mike P. will get updated quotes and information.
  • Landscaping (Lynley Thinnes)
    • Landscaping was discussed.
    • Current landscaper not doing job unless chased.
    • Should consider replacing them.
    • Anthony will get quotes from local landscapers for same services as currently being utilized.
  • Finance (Lynley Thinnes)
    • Snow removal budget and projected costs discussed.
    • Current provider, Carter and Sons awarded the business for another year.
    • Signs will be moved to capital budgets – capital improvement account.
    • State Farm will retain Insurance business. Limits will be raised to 2 million dollars and D&O will be moved to $50,000.00.
    • Reviewed current financials and proposed budget.
  • Sidewalks (Lynley Thinnes)
    • The sidewalk issue status was discussed.
    • Copies of reports will be made and sent out to East Nottingham Township and Wilkinson.
    • Will send out update on Sidewalk issue when Budget is mailed.

Next Meeting

  • Next meeting date and time to be determined.