WILTSHIRE AT OXFORD HOMEOWNERS ASSOCIATION BOARD MEETING MINUTES

Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 7:08 pm.
• Previous Minutes for Nov 2005 – To be approved off line.

New Business

• The board discussed who will replace Scott Kellogg until next election, final decision will be posted soon.
• Reserves need to be moved to the appropriate accounts.  #-0 vote to move the reserves.  Action:  LT to inform CCR.
• Full audit of the books – Board decided to not have a full audit conducted for the 2005 books as this was done in 2004.  The board recommendation is to conduct a full audit once every 3 years, when the accounting firm changes, or for cause.

 Old Business

·        CCR Mgmt contract was reviewed. Action: Contract resolution passed unanimously.

• Scott stated that Gus Rubbo suggested we drop at the end of this fiscal year from $8.32 per home to $8.00 for fiscal year 2006. This amount will include having Theresa Campbell at three meetings per year, and one point person as contact. This allows a $900.00 savings.
• Gus Rubbo from CCR Mgmt also suggested that the HOA sign a 3-year contract without increase during the contract period.  He also suggested that as an Home Owners Administration we take on administrating the Arch committee and Contracting for snow removal, landscaping and insurance.

·        Bandolini Builders wants a variance to build a subdivision utilizing a right of way through the wetlands to a fire hydrant on Apple Court. Bandolini has the necessary permits.  Additionally they have said regardless of how they access the hydrants, they will attach to one of them in our development.  Scott will ask Gus what would be appropriate to request on behalf of the HOA and set up legal counsel if necessary. Bandolini should pick up any legal costs as part of the negotiation.  Action:  AM to call George in Oxford Township for any additional information on their variances.

·        The snow removal contract was verbally awarded to Carter and Sons pending the receipt of insurance verification and the pricing for calcium chloride.  Action:  LT to inform CCR of decision in order to finalize contracts.

·        Wiring language for satellite dishes needs to be clarified and added to the rules and regulations.

·        Landscaping and planting beds need to be redesigned to accommodate the new entryway signs.  Bids will be sent out for a redesign.  Signs for entryways in the 2^nd phase were discussed and approved.  Old bids gained in the 2004 administration were reviewed.  Action: SK will contact original bidding companies to see what current pricing is.  Signs will be erected as follows: Wiltshire at Oxford sign at entrance on Wickersham and SchoolView closest to Fifth street, “W”s will be placed on the corners of Wickersham/SchoolView, Wickersham/ Cornerstone Court, and Wickersham/ Inkwell Court   Action:  LT to contact J. Shahadi to see if his contact would be willing to bid for redesigning the planting areas.

·        Sidewalks – Board approved the engineering consult for sidewalk analysis.  Action:  LT to contact CCR to send deposit for work.

 Architectural Committee Report

• The shed submission for was approved.
• The front door submission is approved as it’s complementary to the house.
• The flat gate for fences which were already installed were discussed.  Since the gate is of wood and appearance is not detrimental, the board has approved this option.  
• A number of fences were installed beyond the back line of the house.  Some of these are half way up the side of the house, which is in essence a violation.  The board reviewed all cases for aesthetics and determined that these were not unsightly and could therefore remain in place.  No changes to the rules and regulations will be made as it is the boards desire to try and control that the best we can.  Additionally a note of the boards review should be placed in all files for future reference.
• Satellite wiring – The board reviewed the rules and regulations and wiring should not be visible down the side of the house.  The Rules and regulations should be updated to clarify this.

Next meeting: 

Date to be determined

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